Exporting Data from Power BI Desktop to Excel and CSV – Part 2: Importing Power BI Data to Excel Directly

 

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In my previous post I explained how to copy and paste data from Power BI Desktop into Excel or CSV. I also explained how easy you can export Power BI Desktop data to CSV using DAX Studio. As I promised, in this post I show you how to import Power BI Desktop data to Excel directly. In this method you don’t need to use any third-party software and the performance is much better than the previous methods.

Note: The method I explain in this post is tested in Excel 2016 only. But, it should work for Excel 2013.

Importing Power BI Desktop Directly to Excel Directly

In one of my previous posts I explained how to connect to a Power BI Desktop from Excel. To import Power BI Desktop data to Excel we have to do the same thing. I explain the way to connect to a Power BI Desktop model directly from Excel again then I show you how to use this method to import Power BI Desktop data.

Finding Power BI Desktop local port number from Power BI Desktop temp directory

We can find Power BI Desktop local port number in number of ways explained here. So in this post I don’t go through all methods.

Whenever we run Power BI Desktop, it opens a random port number. The port number is independent of the model so it doesn’t really matter if  we haven’t connected to any data sources or even if we haven’t open any saved Power BI Desktop (*.PBIX) files. That port number is stored in a text file named “msmdsrv.port.txt”. So the only thing we need is to do is to browse the temp directory of Power BI Desktop and open the “msmdsrv.port.txt” text file. You can find Power BI Desktop temp folder here:

%LocalAppData%\Microsoft\Power BI Desktop\AnalysisServicesWorkspaces

There should be an “AnalysisServicesWorkspaceXXX” folder which XXX is a random number. Open that folder then open “Data” and Find “msmdsrv.port.txt”. Open the file to see Power BI Desktop local port number.

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Continue reading Exporting Data from Power BI Desktop to Excel and CSV – Part 2: Importing Power BI Data to Excel Directly

Exporting Data from Power BI Desktop to Excel and CSV – Part 1: Copy & Paste and DAX Studio Methods

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One of the features that is asked a lot on Power BI community is how to export Power BI desktop data to Excel OR CSV.

Note: I’d like to make it clear that in this article we are NOT interested in exporting data from a visualisation in a report to CSV.

The first question lots of you might have is “How on earth someone wants to export data from a Power BI Desktop model to Excel OR CSV?”.

Power BI brings Power Query, Power Pivot, Power View and Power Map together in one piece of software. So why not using Excel at the first place to load data from the source? There might be lots of other questions about the reasons that someone wants to export data from Power BI Desktop model to Excel (or any other destinations). The reason could be one of the following that someone wants to export data from Power BI Desktop model to other destinations like Excel, CSV, SQL Server etc.

  • For some reason you have just a Power BI Desktop file (PBIX) and you don’t have access to the data sources and you need to provide the data to someone who is not familiar with Power BI
  • You Power BI Desktop consolidates lots of different sources in a single model and it would be very hard to get the same output as you get in Power BI Desktop model in Excel. So an export feature can be super handy
  • You might have done lots of complex transformations in Power BI Query Editor and replication the same logic on the source system could be much more complex and time consuming, so again exporting data from a current Power BI Desktop model makes sense
  • You have a bunch of calculated columns created in DAX and you don’t want to go back and redo all the hard works you have already done in Power BI in another environment like Excel
  • You might want to use the current Power BI data in Cortana Analytics
  • You are just curious to see if it is possible
  • None of the above!

But, the reality is that regardless of the reason, lots of people still want to export data from Power BI Desktop to different destinations. So let’s have a look at different workarounds until this feature is not available in Power BI. I’ll explain different ways to export Power BI Desktop data in a series of articles. In this post you learn how to copy Power BI Desktop data to a destination file like Excel or CSV without any third-party software involved. I also explain how easy you can export Power BI Desktop data to CSV using DAX Studio.

Copy Data from Data View in Power BI Desktop and Paste it to Destination

The easiest workaround is simply copy/paste data from Data view in Power BI Desktop.

  • Open your Power BI Desktop model
  • Switch to Data view by clicking on Data tab

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You have now 3 options to copy data:

Continue reading Exporting Data from Power BI Desktop to Excel and CSV – Part 1: Copy & Paste and DAX Studio Methods